A virtual dataroom (VDR) allows parties to securely share sensitive business documents online without having to travel to a remote location. VDRs have replaced traditional physical data rooms and other document management solutions by eliminating the requirement for printing, scanning, and storing documents. Individuals can now examine documents quickly and efficiently from anywhere in the globe.

When selecting a dataroom service that is secure, choose one that offers security features as well as granular permissions for folders and documents. These granular access controls minimize human error and prevent unauthorised manipulation of sensitive information. Also, select a provider that offers advanced branding for an individual login screen backgrounds, emails, and white-labeled URLs to make your virtual data room more familiar and easy to use.

Ensure your chosen provider meets or exceeds industry standards for data protection and privacy by reviewing their certifications. The best secure data rooms are HIPAA certified to ensure secure handling of protected medical information, and GDPR certified to meet European Union laws on personal data protection and transfer. Many of the secure data room providers also comply with PCI-DSS to safeguard payment card information from hackers.

Most data breaches happen because of user errors and lack of strong security measures. By selecting a secure data room, you’ll reduce the risk of cyber-attacks and show partners, clients, and stakeholders that you are committed to protecting your privacy. Secure data rooms should have password complexity requirements, timeouts for inactivity, dual-factor authentication, and IP restrictions.

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